Administrative​/Accounting Clerk l-lll

Novate Solutions, Inc. is an Industrial Technology Services firm with 20+ years of providing professional engineering design, turnkey project implementation, and support services for the technology that runs industrial production facilities. Our clients are large scale industrial facilities that rely on us for our expertise and high-quality implementation of process control systems, information software, instrumentation, industrial networks, SCADA, measurement, inspection, motion, and state-of-the-art Industry 4.0 technologies.

This Accounting Clerk is part of the administrative office management team and reports directly to the Controller and Accountant for the company with a variety of other duties. This role is critical in nature and responsible for providing billing, administrative, clerical, and administrative services. It is a supporting role.

The Administrative Clerk role currently consists of ensuring accuracy and efficiency of operations, some A/R duties, process management, project management software and project set‑up. Routine tasks are managed from the list of responsibilities and will increase with Clerk’s ability to master tasks and multi‑task. This Clerk manages their time, has a keen eye for detail and will complete responsibilities, and coordinate with staff as required.

• Be an effective communicator both verbally and in writing.
• Be a self‑starter, driven to take initiative and highly self‑motivated.
• Be highly organized with attention to detail and time management skills.
• Have the ability to work independently.

• Process and enter new contracts into business systems.
• Generate invoices and submit to clients.
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Process and categorize internal credit card purchases.
• Collect mail and receive packages to the office daily.
• Monitor and maintain vehicles/fleet management application.
• Perform other various tasks as required associated with corporate transactions and operations.

• Proven working experience as Accounting Clerk or Assistant.
• Effective communicator, both written and verbal.
• Basic understanding of accounting principles.
• Data entry skills and natural aptitude with working with numbers.
• Hands‑on experience operating spreadsheets in Microsoft Excel.
• Proficiency in Microsoft Office.
• Outstanding customer service skills.
• Attention to detail.
• Skilled in prioritizing tasks.

• Minimum of associate’s degree, similar certificate (or 2 years of experience in a similar position) in Finance, Accounting, or Business Administration or another related field.
• BS Degree in Finance, Accounting, or Business Administration is a plus.

• Valid CA driver’s license.
• Typing Certificate of over 45 WPM.
• 10 Key Certificate of 9000 KPH.

• Communication.
• Results Driven.
• Critical Thinking.
• Work Independently.

• Ability to pass a comprehensive security level background check.
• Must be a U.S. Citizen or Permanent U.S. Resident.

• Paid vacation.
• 401(k).
• Flexible work schedule.
• Health, vision and dental insurance.
• Wellness benefits.
• Life Insurance.

Equal Opportunity Employer