Administrative & Data Support Coordinator

Position Overview

The Administrative & Data Support Coordinator provides essential data entry, reporting, and administrative support for the office. This position is responsible for managing spreadsheets, creating accurate reports, maintaining calendars, and supporting email and communication workflows. The ideal candidate is detail‑oriented, highly organized, proficient in Microsoft Excel and Word, and able to work effectively under multiple deadlines. The role requires a collaborative, service‑oriented approach to supporting college students, faculty, and staff.

• Perform accurate and timely data entry across multiple systems and spreadsheets.
• Create, update, and maintain Excel worksheets, pivot tables, formulas, charts, and data trackers.
• Prepare routine and ad‑hoc reports summarizing registration status, progress, and metrics.
• Ensure data integrity through regular audits and quality checks.

• Manage master calendars, schedule meetings, and coordinate appointments.
• Support communication workflows, including monitoring departmental email inboxes and responding or routing messages appropriately.
• Assist with preparation of documents, presentations, and forms using Microsoft Word and Excel.
• Maintain organized digital files and ensure documents are updated, formatted, and accessible.

• Provide friendly, professional support to students, faculty, staff and external providers.
• Collaborate with IPP team members to support projects, deadlines, and departmental initiatives.
• Assist with event coordination, workshops, or trainings as needed.

• Prioritize multiple tasks and deadlines in a fast‑paced academic environment.
• Track project milestones and follow up on outstanding items to ensure timely completion.
• Contribute to process improvements to enhance efficiency and workflow.

• Exhibit behavior that supports the mission, vision, and values of the university.
• Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Demonstrate a commitment to outstanding customer service.

• High school diploma.
• Continued upgrading of knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Two years of related job experience; experience in higher‑education preferred.
• Proficiency in Microsoft Excel (including formulas, pivot tables, charts) and Microsoft Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to manage an email inbox professionally, including filtering, labeling, and timely follow‑up.
• Demonstrated ability to work effectively with diverse populations including students, faculty, staff, and external providers.
• Positive, supportive, and service‑oriented attitude.
• Familiarity with calendar management tools (Outlook, Google Calendar, etc.).
• Basic understanding of data visualization or reporting tools.

• Salary: $23.51 - $29.38 per hour, commensurate with education and experience.
• May not be eligible for visa sponsorship now or in the future.

• Requires extended periods of computer use and multitasking across digital platforms.
• May require occasional support for meetings, events, and pre‑departure orientations outside regular hours and on weekends.

Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer‑related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual…