Senior Administrative Coordinator, SFTV Dean’s Office

Position Summary

Reporting to the Executive Assistant to the Dean, the Senior Administrative Coordinator will provide comprehensive administrative support for the Office of the Dean. The role focuses on event coordination, onsite support, social media marketing, internal/external communications, and daily operations.

• Support the daily operations of the Office of the Dean.
• Prioritize and respond to time‑sensitive requests from the Dean and Executive Assistant, adjusting workload as needed to ensure high‑priority items are handled promptly.
• Serve as a point of contact for visitors and incoming calls, ensuring a professional and welcoming experience.
• Act as the primary support for the Dean in the absence of the Executive Assistant, managing operational efficiency.
• Monitor and respond to inquiries within the centralized email inbox in a timely manner.
• Process, research, and route routine requests; determine appropriate escalation or additional involvement.
• Monitor office supplies and pantry inventory; coordinate reordering as needed.
• Purchase, maintain, and track Dean’s Office swag and specialty item inventory; maintain a catalog of approved items and coordinate with external vendors.
• Track, process, and reconcile expenses, invoices, and P‑Card transactions.
• Coordinate support with Facilities Management and ITS for maintenance, repairs, and technical support; collaborate closely with SFTV Operations staff for time‑sensitive or recurring issues.
• Maintain organized systems, shared documents, and project trackers.
• Prepare agendas and take detailed minutes of select committees or meetings as designated by the Dean or supervisor.
• Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, EMMA, and PROWL to support operations.
• Maintain in‑depth knowledge of university policies, procedures, and internal practices.
• Perform additional duties and support special projects as assigned, consistent with the scope and level of the role.

• In close collaboration with the Executive Assistant, draft communications, invitations, and newsletters, utilizing EMMA platform when appropriate.
• Coordinate and maintain SFTV social media content calendars across platforms.
• Support the development, review, and scheduling of content, ensuring accuracy and alignment with SFTV standards.
• Maintain and update the SFTV website to ensure information is current.
• Research, track, and document student, faculty, and alumni achievements; create and maintain an annual tracker.
• Coordinate with LMU Marketing & Communications on newsletters and outreach initiatives.

• Provide meeting support for the Dean for in‑person and virtual meetings as needed.
• Arrange and coordinate various needs including campus room/space reservations, custodial services, catering, hospitality, parking, transportation, travel, and public safety.
• Collaborate with SFTV staff, faculty, campus partners, and external partners to coordinate special events as directed.
• Provide onsite support for Dean’s Office events; some evening and weekend event support required.
• Support event planning and execution, including logistics and run‑of‑show preparation.
• Advertise and promote events through university online platforms and communications channels; create invitations and manage RSVPs.
• Assist with guest coordination and communication.

• Develop a robust student worker program for the Office of the Dean.
• Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines.
• Supervise student workers and delegate tasks to support operations, ensuring assignments are appropriate to their role.
• Review deliverables for completeness and quality.
• Maintain schedules prioritizing onsite event support and in‑person office support.
• Create and maintain the SFTV Office of the Dean student‑worker handbook.
• Perform other duties as assigned or requested.

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that…