Senior Administrative Coordinator, Faculty Services

Overview

Loyola Marymount School of Film & Television (LMU SFTV) is a top‑ranked film school located in Los Angeles, CA. The school is recognized for its state‑of‑the‑art facilities and equipment, award‑winning faculty, expert staff, world‑renowned alumni and innovative curriculum.

Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television, will serve as the primary administrative support for designated SFTV department chairs. The role enhances operational efficiency while providing comprehensive administrative support for academic departments and maintaining in‑depth knowledge of university policies, procedures and internal practices.

• Serve as a primary contact for faculty inquiries, coordinating with internal partners and central university departments as needed.
• Independently process and research routine requests; discern appropriate escalation and involvement of additional parties.
• In close collaboration with Senior Administrative Coordinators and designated administrative staff, monitor and respond to inquiries/requests within the shared email inbox to assist faculty from all programs.
• Assist faculty with submitting materials and requests across university‑approved platforms, including classroom support, technology, custodial, maintenance, reservations, and travel and professional development.
• Oversee updates and maintenance of department/program webpages and faculty profiles; ensure information is current, accurate, and accessible.
• Develop and maintain written documentation outlining internal SFTV practices and standard operating procedures specific to the role, supporting the Operations Department goals and initiatives.
• Prepare agendas and take detailed minutes of select committees as designated by the Dean and/or direct supervisor, ensuring accuracy and thoroughness.
• Navigate confidential meetings and sensitive information with a high level of discretion, tact and diplomacy.
• Create and maintain timelines, trackers and checklists to support projects and initiatives.
• Support dean‑level priorities and overarching SFTV strategic initiatives through collaboration with the Dean’s Office and SFTV leadership.
• Collaborate with Associate Dean and provide onboarding support for full‑time and part‑time faculty, including coordination of orientation and access to university resources.
• Collaborate with designated administrative staff to support faculty searches as needed, including assisting with postings, coordinating interviews and logistics, organizing materials or demonstrations, and arranging catering or related purchases.
• Oversee the hiring and onboarding process for student workers in accordance with university policies and Student Employment Services guidelines.
• Delegate tasks to student workers to support operations and events, ensuring assignments are appropriate to their role.
• Purchase, maintain, and track supplies and inventory.
• Maintain advanced skills in Excel, Qualtrics, Adobe Sign, and LMU enterprise business systems such as Workday, Mazevo, and PROWL to support operations.
• Perform other related duties as requested.

• Provide administrative support to department chairs and co‑chairs in departmental operations.
• Manage all resources and operations necessary to support the daily functioning of the department.
• Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling, facilitating effective collaboration with the Scheduling Analyst.
• Collect, maintain, and organize records and submissions, including syllabi, course availability, script submissions, surveys, and other materials.
• Support assessment efforts by collecting and maintaining departmental data and coordinating related logistics.
• Assist in tracking academic equipment requests and other semi‑annual technology or capital related requests.

• Plan, coordinate, and schedule department meetings, academic events, screenings, and co‑curricular programs.
• Prepare…