Disbursements Specialist

Job Description

The Disbursements Specialist is responsible for high volume processing of consignments for Canadian and other markets. The primary mandate for the Disbursements Specialist is to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.

• Responsible for preparation of consignor files including the review of contract essentials, VAT verification, lien searches, data entry of banking and supplier information in Oracle Supplier Maintenance module
• Assumes the preparation of the seller settlement statements
• Accountable for preparation of accounting journal entries based on the seller statements
• Responsible for reviewing that seller invoices are in accordance with the seller settlement statements and make sure that these are paid by the Accounts Payable team
• Accountable for preparation of Sale reconciliation reports
• Supplier Maintenance responsibilities for all payables; create new suppliers to Oracle, update current suppliers and merge duplicates
• Ensures the accurate entry of banking information in Oracle Customer Maintenance module
• Oversees and request, searches and reviews public recording documents to determine status of liens filed against property
• Ensures compliance with organization policies and government regulations
• Actively contributes to improve procedures with innovative thinking to manage ongoing growth and business challenges
• Performs other duties as assigned

• 2-4 years of experience working in an office environment
• Experience working with ERP systems, Oracle is a plus
• Proficiency with Microsoft Excel
• Fluent verbal and written communication skills in English
• Organized, detailed-oriented and able to multi-task in a fast-paced environment