Anticipated Athletic and Student Programs Assistant
Listed on 2026-03-03
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Administrative/Clerical
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Sports/Fitness/Wellness
Sports Industry
Anticipated Athletic and Student Programs Assistant
- Position Type: SUPPORT STAFF
- Date Posted: 2/20/2026
- Location:
Wheeling High School - Date Available:
March 20, 2026 - Closing Date:
Internal Until 2/26/2026
POSITION: Anticipated Athletic and Student Programs Assistant (WHS) 40hrs/wk. Effective March 20, 2026
SALARY: Grade 3, Step 1, $24.78 Educational Support Personnel Association 2023-26
ASSIGNMENT: 12
Month
Office related tasks, duties, and responsibilities
GENERAL RESPONSIBILITIES: This position has a wide variety of duties related to athletics. There is considerable contact with staff, coaches, IHSA officials, media, students, parents, photographers, sales representatives and booster clubs which requires maintaining a positive relationship and constant communication with all involved. An employee in this position works within clearly established systems and procedures, must exhibit organizational skills and exercise independent judgment and confidentiality in the performance of duties.
Must exhibit initiative and embrace a collaborative team approach to accomplish the mission of the district.
QUALIFICATIONS:
- Must have a high school diploma or equivalent.
- Must have physical ability to lift/move supplies, materials, and office equipment up to 40 lbs.
- Must sit at workstation for extended periods of time and/or move frequently from workstation to various other areas of building.
- Must organize and prioritize workflow.
- Must be proficient in the use of computers, office practices, procedures and office equipment.
- Must project a positive image of the district to students, staff and the general public as well as exhibit a positive employee attitude.
- Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors and the general public.
- Must have awareness of a variety of student needs, including physical and social emotional needs.
- Must assemble and organize and prepare reports from records.
POSITION EXPECTATIONS:
- assisting the AD with major events
- registering students for athletic teams, ensure compliance and eligibility of student athletes
- creating requisitions and paying purchase orders
- coordinating weekly, monthly, and/or daily reports using various systems
- ordering, maintaining, and organizing transportation for all athletic teams, student activities, and occasional field trips
- entering and maintaining rosters and schedules in information systems
- maintaining student athletic records and coach information
- sending game and officials' contracts for all athletic contests and confirming officials for all athletic events, as needed
- preparing information and reports for IHSA
- communicating sports schedules, changes and other sports information to staff, media, booster clubs, officials, competing schools and other schools
- requesting and/or collecting fees
- assisting in the sale of athletic event tickets, as necessary
- supporting the AD in coordinating and executing the Summer Athletic Program
- performing other administrative duties related to the department
APPLICATION PROCEDURE: Apply online.
Click on the Red "APPLY" button to begin an online application.
We are an equal opportunity employer and value diversity at our district.
We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status.
Postings current as of 2/28/2026 9:57:10 PM CST.
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