Administrative Assistant

Reporting Relationships

Position

Reports To:

General Manager

Responsible for performing various administrative and clerical tasks to support the daily operations of the office. You will assist the Lead Accountant, Management team, and other employees, helping to ensure the office runs smoothly and efficiently. This position will act as a backup to the office staff.

• Perform administrative duties such as answering phones, handling incoming and outgoing mail, and responding to email inquiries.
• Maintain and update files and records, including confidential information.
• Prepare and edit documents and reports.
• Coordinate and assist with the organization of events, meetings, and conferences.
• Oversee the operation of office equipment (copiers, printers, etc.).
• Act as the backup to Payroll Administration.
• Act as the backup to Accounts Payable.
• Assist the Lead Accountant with the preparation of budgets and financial reports as required.
• Respond to inquiries from clients, vendors, and other stakeholders.
• Participate in various special projects and assignments as needed.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum of 2 years experience in an administrative support role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.
• Ability to multitask and prioritize competing demands.
• Professional and courteous demeanor.

• 90% of the time sitting.
• 10% of the time standing.
• Behaves professionally and can be flexible in a changing environment.
• Must speak fluent English.
• Must be able to hear with 100% accuracy with correction.
• Must be able to see 20/20 vision with correction.
• Excellent attendance is required.

Can work independently with little supervision.

Pay rate range $20.00-$30.00/hr, commensurate upon skill/experience level. After one year of 30+ hrs worked per week (threshold) the following benefits are offered: BCBS Medical (PPO and HMO), Delta Dental, Eye Med Vision, Life Insurance and STD eligible on first of the month following first year anniversary. Illinois Paid Leave (Sick Pay) is accrued at the rate of 1 hour of ILPL for every 40 hours worked to a maximum accrual of 40 hours/year.

401(k) eligible at one year anniversary.