Order Entry Specialist

Job Description

We are seeking a dedicated Order Entry Specialist to join our team. You will play a crucial role in ensuring smooth communication and order management for our valued customers.

This position is office‑based with an open workstation setup, providing a collaborative and communicative environment. Standard working hours are from 7:30 AM to 4:30 PM, with a company‑wide lunch break from 12:00 PM to 1:00 PM. Occasional overtime may be required, and the work schedule currently operates on a single shift. Training will include HR onboarding, a product overview, shadowing, and gradual hands‑on order entry.

• Review and interpret bills of materials and product catalogs to support customer requests.
• Enter and manage customer orders and quotes in the Microsoft Dynamics ERP system.
• Maintain communication with customers regarding order status, lead times, and delivery.
• Work from a shared inbox, self‑assigning tasks to avoid duplication.
• Support continuous improvement by suggesting process enhancements.
• Potential to specialize in technical quoting or product lines based on experience.

• Minimum 2+ years of recent order entry/customer service experience.
• Familiarity with ERP systems (Microsoft Dynamics experience is a plus).
• Strong communication skills.
• Ability to work in a team‑oriented, open office environment.
• Comfortable operating in a dynamic, sometimes chaotic environment.
• Analytical mindset and willingness to learn a diverse product line.

• Experience in the manufacturing or machinery industry is preferred.
• Innovative thinker open to process improvement.

Permanent position based out of Wheeling, IL.

The pay range for this position is $21.00 – $27.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Eligible benefits may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Final date to receive applications:
February 28, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.