Fleet Maintenance Coordinator

• Transport Refrigeration (Reefer) Systems

Job Role: Fleet Maintenance Coordinator

Classification: Regular, Full-Time | Hourly, Non-Exempt from Overtime

Yard: 101PA - 400 Stewart Rd, Wilkes Barre, PA 18706

Schedule: Monday – Friday, 7a – 5p + Weekend Coverage;
Fleet Maintenance teams may be required to be on call 24/7 to ensure smooth operations.

Supervisor
:
Fleet Maintenance Manager

Direct Report(s): Fleet Technicians

Nutrition 101 LLC – headquartered in Pendleton, IN - is a leader in eco-friendly waste handling and innovative food lifecycle management solutions. We help food processors, manufacturers, and retailers maximize value by turning food byproducts into sustainable resources, from upcycled livestock feed to comprehensive waste management services. For more information about 101, check us out online at www.
101.us.

The Fleet Maintenance Coordinator is responsible for the day-to-day coordination of all fleet maintenance activities within their assigned region. This position serves as the primary point of contact for drivers, vendors, dispatch, and operations regarding equipment repairs, preventive maintenance, breakdowns, and maintenance-related issues. Working under the direction of the Fleet Maintenance Manager, the Coordinator schedules and monitors repairs, manages work orders, communicates equipment status, tracks maintenance costs and downtime, and ensures maintenance records remain accurate and compliant.

The role is focused on maximizing fleet uptime through proactive communication, effective repair coordination, and timely resolution of maintenance issues. In addition to coordinating maintenance activities, this position performs light mechanical repairs, inspections, troubleshooting, and preventive maintenance support as needed to maximize fleet uptime and equipment reliability.

This position is not eligible for visa sponsorship. Applicants must be legally authorized to work in the United States on a permanent basis without the need for current or future immigration sponsorship.

• Uphold and maintain the highest standards of the Company’s vision, mission and core values.
• Lead by example in the adherence of all Company policies, processes and procedures in accordance with the Employee Manual and the Safety Manual.
• Attend all Company meetings and trainings as required. Be willing to participate in the training of others as necessary.
• Work Closely with the Fleet Maintenance Manager and Fleet Manager.
• Serve as the primary maintenance contact for assigned fleet assets within the region.
• Coordinate all repairs, preventive maintenance services, inspections, and vendor work for company-owned equipment.
• Receive and review maintenance requests from drivers, dispatch, and operations personnel.
• Open, manage, and close work orders within the CMMS.
• Assess repair urgency and coordinate appropriate action to minimize downtime.
• Schedule equipment for maintenance services, inspections, and repairs while balancing operational needs.
• Coordinate repair activities with internal technicians, dealerships, vendors, roadside service providers, and outside repair facilities.
• Monitor equipment status throughout the repair process and provide updates to Operations, Dispatch, and the Fleet Maintenance Manager.
• Track equipment out-of-service time and assist in minimizing downtime.
• Review DVIRs and ensure reported defects are routed for timely corrective action.
• Manage roadside breakdown events, including vendor coordination, driver communication, repair authorization, and status tracking.
• Monitor Samsara and other fleet platforms for maintenance alerts and service notifications.
• Assist with warranty claim…