Project Coordinator

Project Coordinator, Winston Salem area

• Job Description:
  
  The goal of a Project Coordinator is to run a sales project such that the job finishes to the customers satisfaction, on time, and on budget. The steps in this process are generally outlined below:

• Job Setup:
  After receiving project files form Engineering

• Set up a coordination meeting between, Engineering, Sales, and Electrical. Review all aspects of job including budget, equipment specifications, site layout and access needs, timing and required personnel.

• Order long lead time components with Sales approval.

• Coordinate a site survey to verify building dimensions, area access, and customer requirements

• Order remaining components based on input from Electrical department , Engineering, and fabrication drawings

• Fill out and provide electrical with crane build sheets from the project management form

• Schedule fabrication and installation with the corresponding fabrication and install managers based on ship dates from component order acknowledgements, and customer timeline requirements

• All project documentation including quotes, POs , Order Acknowledgements, and signed drawings shall be kept in the project file either on the All drive or in CRM

• Project Management:

• Push customer / sales for signed approval drawings

• Attend weekly Project Management meetings

• Review fabrication drawings to ensure the structure fabricated will fit together in the field (this is a secondary check to the Engineering manager)

• Track packaged goods shipments and deliveries

• Pull install materials/hardware, and required rigging

• Schedule freight with the shop manager to include a detailed Bill of Lading with request

• Schedule Rentals and Hotels as needed at least 3 days prior to the start of installation

• Provide a detailed job packet for the installers including all drawings, hotel information, site specific/customer details, load test form, start-up inspection forms, etc.

• Installation Phase:

• Some projects may require being onsite with the installers at the start of a project or at different phases throughout the project

• Get at a minimum daily progress reports to determine if the project will be completed on time and to communicate back through the salesman to the customer

• Track down any missing parts, rentals, or other items as quickly as possible to support the installers.

• Equipment required to install the job efficiently as communicated by the lead installer should be provided with minimal regard to original budget.

• Set up load test according to install progress

• Job Close Out:

• Supply completed load test certificates to Sales/Customer

• Invoice project according to terms schedule throughout the project.

• Add any miscellaneous material costs, mileage costs, and per diem costs to the job via Purchasing

• Call off all rental equipment

• Assemble and provide O&M manuals for the customer.

• Run a final Work Detail Transaction Report to determine profit and loss on the materials and labor lines

• Complete a install issue email if there were any issues causing project delays or caused ESI to miss a key deliverable (cost, time, quality)

• Key performance areas include but are not limited to:

• Build relationships with Installers

• Proper storage of Project files

• Experience with computer-based skills such as Microsoft Word and Excel.

• Project and time management

• Good communication skills both verbal and written

• Other duties as assigned including but not limited to assisting sales, maintenance and customer shutdowns on an as needed basis.

• Must work with others in a high-speed and high-volume production environment to effectively support fabrication and install functions. Demonstrate competence and a high skill level in the troubleshooting and diagnosis of a variety of material inventory issues and delays.

• Communication & customer service skills required. Ideal candidate will be able to work effectively in both a team environment and individually. Will require constant coordination with Engineering, Purchasing, Project Management, Distribution, and Fabrication/Install.

• M - F work schedule 7AM – 4PM or as needed.