Facilities Specialist

Location:

Winston-Salem, NC, USA
Category:
Facilities
Division:
Precision for Medicine
Business Unit:
Translational Sciences
Requisition Number: 7227

The Facilities Specialist is responsible for the maintenance, repair, qualification, validation, and monitoring of the facility equipment, laboratory instrumentation, and facility support systems, including HVAC, electrical, backup power generation, and monitoring systems. This position ensures equipment reliability, regulatory compliance, operational readiness, and safety of the facility. The role serves as a key liaison with vendors, supports Environmental Health & Safety (EHS) initiatives, participates in emergency response activities, and provides ownership / main point of contact for facilities and equipment maintenance programs.

Essential functions of the job include but are not limited to:

General Duties:

• Track and update database tasks as required, including scheduled and unscheduled tasks performed or managed.
• Communicate with Site leadership on a regular basis for all safety, facilities and equipment related priority items.
• Escalate issues based on risk and urgency.

Equipment Requirements:

• Perform, coordinate, and oversee maintenance, calibration, qualification, validation, and repair activities for repository refrigeration equipment, laboratory instrumentation, and associated support equipment.
• Schedule preventive maintenance and maintain repair histories, calibration records, and validation documentation within the electronic asset management system.
• Lead or support qualification and validation activities, including IQ/OQ/PQ protocols for new equipment.
• Investigate equipment failures, determine root causes, support corrective actions, and participate in NCE/CAPA investigations when required.
• Review maintenance performance, equipment utilization, downtime trends, and other key metrics and provide reports to management.
• Create, revise, and maintain SOPs and related documentation for equipment operation, calibration, maintenance, and qualification activities.
• Provide technical support, including facilities and equipment expertise to laboratory and operational departments

Facility Operations:

• Perform, coordinate, and oversee inspection, maintenance, and repair activities for facility systems, including HVAC, electrical distribution, generators, backup power systems, plumbing, roofing, security systems, and central monitoring systems.
• Oversee, maintain, and troubleshoot low-voltage monitoring and alarm systems supporting facility operations.
• Act as the primary point of contact for facility alarms, equipment monitoring, and troubleshooting activities.
• Evaluate facility and infrastructure issues and coordinate corrective actions with internal teams and external service providers.
• Assist in planning, design, renovation, and build-out activities for existing and future facilities.
• Coordinate vendor maintenance services, troubleshooting activities, quotations, work orders, site access, and service documentation to ensure work is completed safely and effectively.
• Support procurement, installation, and commissioning of new laboratory and facility equipment, supplies, PPE, and related resources.
• Collaborate with site leadership and laboratory personnel to support equipment lifecycle management and operational requirements.

Safety, Compliance & Emergency Response:

• Support facility safety programs and maintain compliance with company policies, regulatory requirements, and quality standards.
• Communicate regularly with EHS Global Team
• Perform routine inspections of safety equipment, including eyewash stations, safety showers, fire extinguishers, and related systems.
• Serve as an active member of the Safety Committee and support safety training, drills,…