Maintenance Planner

Company Unit: Centennial Farms Dairy

Department: Maintenance

Reports To: Plant Engineer / Maintenance Engineer

Title: Maintenance Planner

The Maintenance Planner/Scheduler will promote SAFETY, QUALITY, RELIABILITY, in all activities conducted by the maintenance department. The primary role of the Maintenance Planner/Scheduler is to improve workforce productivity and work quality by eliminating in advance potential delays and obstacles through proper planning and coordination of labor, parts and materials.

The Maintenance Planner/Scheduler is responsible for the planning and scheduling of all maintenance work performed in all areas, and for maintaining appropriate records and files to permit meaningful analysis and reporting of results or work done.

• The planner receives all work order requests from the requesting areas. All work order requests are reviewed and screened to ensure the work scope is clearly described. Check if the priority is realistic and provide practical lead-time, cost and other coding is complete and accurate, and authorization is proper.
• Creates a properly filled out work order for all needed or approved work order requests. If need is questioned and not readily resolved with the requesting department, refers the work order request to the Maintenance Manager for approval.
• Examines unplanned work orders and determines the best way to accomplish the work. Consults with the Maintenance Manager when necessary.
• Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or job packets in order to clarify the intent of the work order.
• Works closely with the Purchasing Clerk for timely delivery of parts & equipment.
• Identifies and obtains determinable materials, entering material needs on the work order.
• Ensures the safety needs are given a top priority in work planning.
• Estimates each work order showing sequence of steps, the number of mechanics and required labor-hours for each step. List any special tools or equipment.
• Estimates cost for each work order in terms of direct labor, materials required and total cost.
• Maintains backlog of work orders awaiting scheduling (
  Ready
  ) and unplanned work orders (
  Hold
  ), which also have delay codes entered on work order. Once a job is planned and estimated, prior to scheduling, the Planner verifies the availability of parts, materials and special tools required for its execution.
• Has complete knowledge of PM workload in order to better schedule work orders.
• Develops a maintenance work schedule for the Maintenance Manager. From the backlog files of the ready work orders, selects a group of work orders with labor requirements matching the capability of the identified workforce, taking into account any work carry over from jobs previously scheduled. Identifies any known skill requirements. Allocates labor and coordinates these requirements through Maintenance Supervisor and Maintenance Manager.
• In the selection of jobs for scheduling, meeting the deadlines established by the requesting department and maintaining the preventive maintenance schedule is essential. If any work orders cannot be scheduled within the prescribed priority lead time, the requesting department management and the requester are promptly notified so that appropriate action can be taken to get the work done in a satisfactory and timely manner.
• Conducts weekly meetings with the Maintenance Manager & Production & Project Engineer and participates in the overall plant scheduling of the following week’s work and helps negotiate downtime windows during which preventive and corrective maintenance can be performed.
• Finalizes the Maintenance Work Schedule and the PM Work Schedule by Thursday at 1:00 pm, ensuring that the work scheduled balances with the man‑hours available so that a full day’s work is provided for each person.
• On the basis of firm work schedules, coordinates the checkout and staging of all predetermined parts, materials and special tools and ensures that the equipment to be worked on will be available and ready.
• Issues approved schedules together with relevant work orders and other planning documents to the…