Facilities Coordinator

Facilities Coordinator ensures the daily operations, safety, and maintenance of a company's physical workspace, acting as the main point of contact for building maintenance, repairs, and vendor management. Key responsibilities include scheduling preventative maintenance, coordinating office repairs, managing service vendors (janitorial, security), and maintaining health and safety compliance.

• A minimum of High School Diploma.
• At least 2–3 years of facility experience or related experience.
• High ability to juggle multiple tasks and projects simultaneously.
• Familiarity with basic building systems, office equipment, and, at times, the ability to read blueprints or building plans.
• Excellent communication skills to interface with staff, management, and vendors.
• Previous experience in facility maintenance, property management, or administrative roles is common.
• Strong problem‑solving ability to address emergencies and maintenance issues efficiently.
• Active driver’s license and car insurance.

• Supervise the Maintenance Team daily activities and production.
• Maintain coordination of regular building seasonal maintenance schedule, including HVAC, plumbing, and electrical systems, and respond to urgent repair requests.
• Dispatch and track work orders for timely response.
• Conduct weekly huddles with maintenance team members to assign tasks and set priorities for critical matters.
• Maintain accurate inventory of equipment and supplies; submit inventory reports and reorder supplies as needed.
• Schedule and track fleet vehicle routine maintenance.
• Work closely with the Procurement Coordinator securing prospective bids for repairs and ensuring compliance with WBE requirements.
• Ensure compliance with all health and safety regulations, conduct inspections of security systems, fire alarms, and lead mock drills and office emergency protocols.
• Coordinate office moves, space allocations, furniture assembly, and setup of rooms for events.
• Monitor and order office supplies, maintain inventory records, and manage proper disposal of equipment and tracking depreciation.
• Coordinate housing department move‑outs and cleaning.
• Prepare reports, maintain maintenance logs, and manage work order workflows.
• Serve on internal committees such as Risk and Operations.
• Back up team members for general maintenance, often acting as the custodian of the workspace to ensure a functional and safe environment.

Other related duties as assigned.

• Respectful, Compassionate and Quality Care
• Affordable and Equitable Services and Treatment
• Culturally Appropriate and Comprehensive Community Based Services Service Integrity Offered by Qualified, Dedicated Staff
• A Safe and Welcoming Environment for All

• Blue Cross Blue Shield Medical Insurance
• Blue Cross Blue Shield Dental and Vision Insurance
• Supplemental Benefits
• Life Insurance (Employer Provided at no additional cost)