Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator leads the day-to-day operations of building and workplace facilities, ensuring safe, efficient, and well-maintained environments for employees and visitors. This role manages maintenance activities, coordinates vendors and contractors, supports space planning and workplace changes, and maintains key environmental health, safety, and security programs. The Facilities Coordinator also oversees workplace services and small facilities projects while supporting reporting, key performance indicators, and operational data integrity.

Responsibilities

• Lead day-to-day facilities operations, including work order management, routine inspections, asset tracking, and timely escalation of maintenance and safety issues.
• Coordinate vendors and contractors across building services, ensuring high-quality service delivery, proper documentation, and accurate invoice processing.
• Support space planning and workplace changes, including moves, adds, and changes, by partnering closely with IT, HR, and Security to ensure smooth execution.
• Maintain environmental health and safety (EHS), compliance, and security programs, including conducting safety walkthroughs, supporting emergency preparedness, and managing required documentation.
• Manage workplace services and supplies to ensure facilities are adequately stocked and operating efficiently.
• Oversee and support small facilities projects from planning through completion, ensuring they meet quality, safety, and operational standards.
• Support the development and maintenance of facilities-related reporting, including key performance indicators (KPIs) and operational data integrity.
• Collaborate with internal teams, vendors, and stakeholders to resolve facilities-related issues promptly and effectively.
• Identify opportunities to improve facilities processes, service quality, and building system performance.

Additional Skills & Qualifications

• Hands-on experience with HVAC systems, electrical systems, plumbing, life safety systems, and other building systems.
• Experience with facilities-related project management.
• Exposure to environmental health and safety (EHS) programs and compliance requirements.
• Experience managing work order systems, inspections, and asset tracking processes.
• Ability to collaborate effectively with cross-functional partners such as IT, HR, and Security.
• Comfort working with operational data, reporting, and key performance indicators (KPIs).